As the world continues to fight against the novel Coronavirus (COVID-19), millions are practicing self-isolation to prevent the virus from spreading further. Schools have suspended in-person classes and companies located in the affected regions have either started planning or have already begun taking steps for staff to work from home in efforts to sustain business.
As we continue to monitor the situation, YuJa Inc. continues to send our best wishes to those affected by this pandemic. In efforts to alleviate concerns regarding the uncertain duration of those working remotely, here are some guidelines on effectively using video conferencing in a remote environment.
Ensuring Effective Video Conferencing While Learning Remotely
With many of us working remotely indefinitely, video conferencing remains a useful tool to help your institution or organization continue to run efficiently. Whether for educational needs, business purposes, or to simply communicate from a distance, the advent of video conferencing tools allow individuals to easily connect with each other worldwide, at any time.
Take a look at some of YuJa’s Video Conferencing features and highlights:
- Our cloud-based architecture enables you to host small groups, large lectures, and webinars
to instantly scale and support larger collaboration spaces.
- YuJa’s Real-Time Whiteboard enables participants to draw and annotate within a live Video Conference session ideal for one-on-one office hours, small group collaborations, and large-scale video conferencing.
- With Desktop Sharing, students can see what is being presented on your desktop and follow your on-screen actions through their own screens whether you are designing a 3-D model, sharing slides, or editing a document
- Split your Video Conference meetings into separate Breakout Room sessions. Choose how you can split the participants of the meeting into separate sessions automatically or manually at any time.
- Video Conference participants can even perform a Virtual Hand Raise within a meeting to make a request, ask a question, or indicate any confusion to the Meeting owner without un-muting their microphone.
Among YuJa’s video conferencing capabilities, here are some best practices to help remote workers maximize productivity during this time.
1. Equipment. As institutions and organizations continue to close down, the extent of which work from home policies are mandated are indefinite and can last weeks to possibly months. Ensure that you have all the necessary tools in place (microphone, strong internet connection, speakers, laptop) ready for you to sustain productivity in the coming weeks.
2. Presentation Matters (still). Regardless if you are working remotely, professionalism still applies in the event you are conducting video conferences with executives and/or clients. Ensure that you are dressed properly for the call and remove any visual or auditory distractions within your work space.
Tip: If you are not speaking during a video conference, mute yourself to ensure the only sound emitted is from the current speaker.
3. Ensure Preparation. Video conferencing in some instances is quite similar to delivering a presentation; and having an agenda prior to your conference can help streamline the meeting as best as possible. Prepare a clear agenda in advance to help you and your participants run the meeting as fluid as possible without missing details or dragging the process.