Preparing for an RFP

Digital Accessibility Platform RFP Questions to Ask

Accessibility Formats

  • Does the product provide accessibility alternative formats as PDFs, text file, high-contrast, immersive reader, ePUB, Digital Braille and audio?
  • Does the accessibility alternative formats including PDF, immersive reading, text file, EPUB, digital Braille, audio podcast, and language translation?
  • Does the product translate documents in at least 100 languages to ensure that content is be viewed across a broad cross-section of learners?
  • Can instructors option to show or hide specific alternative accessibility file types to the student? For example, exclude a particular accessible alternative such as translated text?
  • Can users adjust accessibility settings individually as well as use preset accessibility profiles including motor impaired, color blind, dyslexia, visually impaired, ADHD and seizures & epileptic?

Content Analysis

  • Does the product’s accessibility analysis include step-by-step guides on how to fix individual accessibility issues?
  • Can the content owner directly fix and replace the original file with a remediated and more accessible document? Please provide the specific steps to doing so.

Real-Time Accessibility

  • Do instructors and administrators recieve real-time accessibility suggestions within WYSIWYG text areas within the LMS?
  • Does the real-time accesibility suggestions include font size suggestions?
  • Does the real-time accessibilty suggestions include color improvements to align with WCAG 2.1 color contrast guidelines?

STEM Content

  • Does the product analyze math equations and content to create accessible alternatives, including audio narration of complex math equations?
  • Can the math and STEM content within a document be extracted as a readable LaTex file?
  • Can the math and STEP content within a document be extracted as an Audio Podcast?
  • Can the product analyze handwritten math equations and create accessible alternatives?
  • Can the product analyze chemical equations and chemistry diagrams (example: visual carbon chains of molecules) and create an audio podcast, as well as text-based equivalence?


  • Does the platform provide integrated support into all major LMS platforms including Canvas, Moodle, D2L Brightspace, Blackboard Learn, and Blackboard Learn Ultra?
  • Does the product provide inline accessibility formats directly adjacent the content within the LMS?
  • Does the platform’s inside-LMS accessibility badging indicate the accessibility score using both color and shape to ensure WCAG 2.1 compliance?
  • Does the product provide a native LTI 1.1 and LTI 1.3 to integrate with the Learning Management System (LMS)?
  • Does the product offer the ability to customize role mappings for custom LMS roles?


    Does the product provide institution-level reporting and benchmarking?
  • Can the institution-level reporting be segemented based on sub-organization such as department, faculty and school? Does the benchmarking summary analytics show the sub-organization’s segment?

Website Accessibility

  • Does the product’s license include a website accessibility widget that can be embedded on any public-facing website, Intranet or custom website owned by the institution?
  • Does the product’s website accessibility widget allow content adjustments that include content spacing, font sizing, line height, letter spacing, readable fonts, cursor size, animation pausing, and reading mask?
  • Does the product’s website accessibility widget allow color adjustments including contrast, saturation , monochrome, as well as color adjustments to the titles and buttons.

Non-LMS Access

  • Does the product provide a separate Accessibility Portal that users can self-manage their document content library?
  • Can users upload their content directly to a private folder to organize, manage, and distribute their accessible content outside of the LMS?
  • Can the user share accessibility content to other users directly from their Accessibility Portal account?


  • Is the product localized into non-English languages such as French and Spanish?
  • Can the institution create customized terms of use documents that are displayed as part of a end-user notification?

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