Video and media platforms that enable collaboration, such as YuJa, can increase employee productivity by as much as 30 percent, McKinsey & Company reported. Despite this, many organizations don’t have tools that facilitate collaboration.
“The technologies available to most employees for collaboration thus far have been limited to basic communication tools, such as e-mail, chat, and text messages. These tools are typically disconnected from actual information flows related to business processes, resulting in back-and-forth status updates and complex handoffs that diminish employees’ productivity,” the report states.
Online collaboration in the supportive YuJa environment can offer a productive way to work together, build relationships and complete tasks. Paramount to collaboration is enabling integrations with tools that allow you to do more from a centralized place.
Integrations and Connectors Power Collaboration
Not only can the YuJa Video Platform automatically ingest content from third-party providers like YouTube, Vimeo, and Zoom, but an API-level integration allows organizations to develop custom-built integrations to meet their needs.
YuJa integrates with:
- Microsoft Teams
- Webex by Cisco
- Blackboard Collaborate
- Single-Sign-On (SSO) systems
- Enterprise scheduling systems and more
Connectors allow organizations to import recordings, caption and tag their media, search recordings and link accounts for automatic import.
Designing Collaborative Teams Within Your Organization
When planning for online collaboration, you may find it effective to think about the structure of the team. Recent research suggests that organizations maintain structured roles, but allow for flexible task assignments. This best utilizes the strengths and abilities of team members, while maintaining a productive and effective team hierarchy.
“The technologies available to most employees for collaboration thus far have been limited to basic communication tools, such as e-mail, chat, and text messages. These tools are typically disconnected from actual information flows related to business processes, resulting in back-and-forth status updates and complex handoffs that diminish employees’ productivity.”
For larger teams, consider breaking up into smaller groups. It may not be efficient to have regular meetings of 30 or more individuals. Instead, break teams down into smaller groups to allow for productive work flow. The larger group can meet less often to share the products of their work.
You may want to have a core management team, handling the most significant decisions, operational staff who have responsibility for a variety of day-to-day decisions and an outer tier, who follows instructions given by core or operational staff. These levels can exist both within a large group and within individual sub-groups. This supports the idea of structured roles with flexible tasks.
How to Make the Collaborative Space Work for You
Train for collaboration. Your employees need to learn how to use the software effectively. Short sessions to support professional development can facilitate effective collaboration. In some fields, training in communication skills and emotional intelligence can also support productive collaborations among team members.
Choose a tool, like YuJa, that works equally well with both small and large groups. YuJa can support up to 200 attendees at meetings, but works just as well for groups of two to three. Other benefits of a collaborative work space include:
- The ability to use already-established enterprise products like Zoom, Webex, Blackboard Collaborate, MS Teams, and other tools to increase efficiencies and productivity.
- Ease of maintaining a single repository as opposed to coordinating between multiple applications for each project.
- Enhanced accessibility through search-inside-video feature, transcripts, automatic captioning in multiple languages and more.
- Providing your team with up-to-date communications, including with documents and videos saved to the cloud.
- The freedom for employees to manage their own scheduling and collaboration.
YuJa offers not only the option for virtual meetings and team chats, but also multimedia discussion forums to facilitate the exchange of information when everyone isn’t on the same schedule.