Offices

YuJa offers an ideal collaborative space, not just for students and teachers, but also for corporate teams. As work modalities change, and more workers spend time at satellite locations or work remotely, online collaboration may need to take the place of face-to-face meetings. While it may not involve sitting around a table with one another, online collaboration in the supportive YuJa environment can offer a productive way to work together, build relationships and complete tasks.  Social learning platforms such as YuJa, that enable collaboration can, according to chip-maker Xilinx, increase employee productivity by as much as 25 percent.

Designing Collaborative Teams

When planning a team for an online collaboration, you may find it effective to think about the structure of the team. Recent research, presented in the Harvard Business Review, suggests that you should maintain structured roles, but allow for flexible task assignment. This best utilizes the strengths and abilities of team members, while maintaining a productive and effective team hierarchy. Additionally, for larger teams, consider structuring your team. It may not be efficient to have regular meetings of 30 or more individuals. Instead, break teams down into smaller groups to allow for productive work flow. The larger group can meet less often to share the products of their work. You may want to have a core management team, handling the most significant decisions, operational staff who have responsibility for a variety of day-to-day decisions and an outer tier, who follows instructions given by core or operational staff; these levels can exist both within a large group and within individual sub-groups. This supports the idea of structured roles, with flexible tasks.

How to Make the Collaborative Space Work for You

  • Train for collaboration. Your employees need to learn how to use the software, but also how to make the best use of the software. Short sessions to support professional social media use can facilitate effective collaboration. In some fields, training in communication skills and emotional intelligence can also support productive collaborations among team members.

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  • Choose a tool, like YuJa, that works equally well with small and large groups. YuJa can support up to 250 attendees at meetings, but works just as well for groups of two to three. While real-time meetings and video streaming can allow up-to-date communications, since these all save to the cloud, employees can review meetings at their leisure or catch up on missed meetings.

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  • Integration with cloud-based services, like Google Drive and Dropbox, makes it simple to share documents and allow multiple team members to collaborate and work on the same documents. This reduces confusion, makes it easy to track individual contributions, and can allow for the completion of work in a timelier manner.

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  • Allow your team the freedom to manage their own scheduling and collaboration, where possible. Together, they can work out how best to manage their team, take on a sense of responsibility and ownership and enjoy the fruits of their success when projects are completed. YuJa offers not only the option for virtual meetings and team chats, but also multimedia discussion forums to facilitate the exchange of information when everyone isn’t on the same schedule.

Ferrazi, Keith. “How Successful Virtual Teams Collaborate.” Harvard Business Review. October 24, 2012.