How to Deliver and Record an Effective PowerPoint Presentation

For most organizations, PowerPoint remains the default tool used to deliver presentations. Online presentations used to manage meetings, review projects or collaborate with colleagues has become the norm now that people are working from home. For many, the transition from in-person to online presentations can come with a whole new set of hurdles to overcome. 


Presentation Table Setup

How to Deliver an Effective PowerPoint Presentation


1. Streamline your Slides

Each presentation platform has its own unique way of displaying slides. By designing easy-to-read slides, you can avoid technical hassles. Details can help you articulate your main point and help drive your argument home. However, redundant information and jargon can make your content harder to digest. Ensure your recordings are straight to the point. In the event your lecture recording also has text presented, students will naturally read those words. As a result, large text blocks and bulleted lists will force students to inefficiently multi-task. Reducing the amount of text per slide can help students focus more on listening and less on typing.



2. Background Setup 

In the event your display appears too dark or bright, consider opening/closing a window to provide some natural light. Any lighting source should be in front of you and not directly behind you within frame as this can cast unnatural shadows and cause your face to be dimly lit. Additionally, a camera placed slightly above eye-level produces a more flattering, less-awkward view of the presenter. With a background free of visual clutter, this will prevent the viewer from getting distracted.


Webcam Stock Image


Additional Tip: Use solid-colors for your backdrop and remove any miscellaneous items within frame; that way, your audience will be focused on only you.



3. Remove any Distractions

Ensure that your audience is actively listening to your material as well. Contributing factors such as auditory distractions and repetition can cause your audience to tune out of your content and or result in confusion.


Factors to consider when improving audio quality.

  • Clear Sound. No one likes choppy or distorted audio. The addition of another microphone can enhance the listening experience so that viewers can clearly hear your presentation. Consider using a Lavalier microphone as it allows for users to walk around during their presentation in case you have an additional whiteboard to display.
  • White Noise. Outside noise can be distracting even without your knowledge that it exists. Avoid standing near running machines or oscillating fans during your recordings. While it might not generate much noise in person, your microphone might pick up the humming significantly louder in a recording. Run a quick test footage before recording to prevent this occurrence.
  • Outside Noise. Prior to recording, consider closing any doors or windows in your recording studio to prevent any outside noise from interrupting your recordings.


4. Eye Contact

Even in a flipped classroom setting, the importance of eye contact towards your audience is essential in retaining viewer focus. Place your camera a few inches above eye level to ensure that you can easily look at your audience. Placing your camera above eye-level produces a  flattering, less-awkward view of the presenter.



5. Utilize PowerPoint Templates

Regardless if you are a beginner or professional, using the same template for connecting slides will keep your presentation simple and consistent. A consistent template design keeps your audience guided throughout your presentation. With PowerPoint templates, content creators can focus on delivering their content as a whole rather than wasting time fiddling with the details or building the PowerPoint presentation completely from scratch.


Collection of PowerPoint Presentation Templates



Related Article: The Value of Zoom Integration with the YuJa Enterprise Video Platform to Manage Zoom Recordings



Teaching Presentation Skills

In many different sectors of today’s world, presentations have taken the place of long-form written reports. Typically, a presentation involves several components, including PowerPoint or Google Slides visuals, a verbal component, and a relatively concise written piece, or a white sheet. Presentation skills are an essential part of communication in business, industry, technology, and education, and educators should work to support this key aspect of student learning. 

Traditionally, class presentations have been limited or even non-existent in many classes; they’re time-consuming and difficult to include in the curriculum. Students lack the opportunity to practice the essential presentation skills they will need in the workplace. Fortunately, with easy-to-use mobile and software capture tools, students can practice these skills, receive valuable critiques, and become comfortable speaking without using critical in-class time. In addition, video offers additional options for peer interaction and feedback.

Making Video Presentations Work for Students

There are several things you can do to support your students and help them to succeed as presenters, both now and in the future.


  • Prepare your Students

Presentations can be uncomfortable as can be on camera. Talk to your students through the process of preparing a presentation and recording it. Make sure they understand how to use software or mobile capture tools, and how to publish their presentation. Let them know that it’s normal to need more than one take to capture a good presentation, and this is the plus to recording! They can practice until it looks great and is ready to share. 


  • Set an Appropriate Deadline and Make a Plan to Review

Make sure your students understand when to have their recording completed and uploaded. You may want to allow some time for small groups, or in the case of a smaller class, an entire class to watch presentations. Use the in-class time, for a flipped class or a hybrid class, or an online discussion feed to review presentations. Remind students to give constructive criticism and feedback and to make an effort to be kind to one another.


  • Complete your own Presentation Review

For a graded assignment, faculty or graduate assistants should also review each video presentation, provide feedback, and assess the student’s work. It may be helpful to consider assigning more than one presentation over the course of a semester to assess developing and improving presentation skills.



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How to Create and Share Online Presentations

Whether you’re working in a classroom or a corporate setting, you likely rely upon presentation software to share information with classes, colleagues, or potential clients or customers. In our highly mobile society, working online provides a number of advantages.

  • You can easily access your presentation from any computer, rather than just your own.
  • Online presentations can reduce the risk of technical presentation difficulties.

In addition to being easily accessible, online presentations are also a convenient and practical way to share content. While you can share online presentations in person, you may also need to share those presentations through video.


Creating Online Presentations

While there are several tools for online presentations, many in the educational and corporate sector will rely upon Google Slides as an online presentation tool. Google Slides fully integrates with other aspects of Google’s productivity suite, and works in much the same way as the more familiar Microsoft PowerPoint program.
As with other types of presentation software, Google Slides allows individuals to create full slide decks for presentations of all types, and provides the ability to integrate charts, diagrams, images, and transitional effects. If you are unfamiliar with Google Slides, you can find a number of tutorials online to help you master the online presentation tools.
If you prefer to use Microsoft PowerPoint, you can also opt to handle a PowerPoint presentation as an online presentation. Microsoft Office Online incorporates PowerPoint in an abbreviated online form; PowerPoint presentations can also be uploaded and opened in Google Slides.


Sharing Online Presentations

To share an online presentation with a larger audience, you may wish to broadcast your online presentation. Screen sharing technology offers an ideal way to share your online presentation with a public or limited audience. Online presentations can be live-streamed, allowing for synchronous viewing and can be recorded for later viewing.
With the Platform’s Software Capture tool, you can easily record and broadcast your online presentation from any computer, including your own laptop, a conference room computer, or a podium computer. The Software Capture application is available for both Windows and iOS. Your presentation can record directly from the laptop as it’s been presented on a screen for those viewing it in attendance.
Depending upon your preferences and needs, your recorded online presentation can be provided publicly, via the EnterpriseTube or shared with all or a limited group of registered Platform users.



Previous article: 8 Ways to Use Video for Education

Online Presentations for Everyone

Online presentations provide the ability to share visual information, engage viewers, and reach people using multiple learning modalities. Video forms a key part of social media, marketing campaigns, and internal organizational education today. 

Today’s media capture solutions mean that organizations can make online presentations accessible to users, content owners and creators, administrators and the general public. In addition to allowing broad, yet managed, access to online presentations, capture solutions also facilitate the creation of online presentations by users and content owners.

The Advantages of Online Presentations

Online presentations offer a number of advantages for organizations, and, in turn, for the viewers of those presentations.


Visual Information

Visual information can be a challenge to present in print. Still images may be limiting, and offer only minimal opportunities for demonstration. Online presentations enable organizations to narrate multimedia demonstrations of products, skills, and applications. 

Viewer Engagement and Interactivity

For the viewer, online presentations are an interactive process. The viewer can pause, rewind, review, and repeat information in the presentation. This provides for increased engagement and retention of information. 

Comprehensive Delivery of Information

Whether you are providing information to potential customers or clients or sharing a new product or feature with employees or extant clientele, providing all of the necessary information in a single presentation is efficient for both the organization and user. A single presentation can incorporate information on a product, pricing, and delivery, for instance. 

Using Online Presentations

Online presentations offer a number of benefits for viewers of all types within an organization. Organizations of all sizes and types can adapt online presentation technology to meet their needs, both internally and from a broader marketing perspective. Using online presentations, you can:

  • Share and disseminate information efficiently
  • Announce organizational news
  • Realize the potential of video marketing
  • Educate through online presentations
  • Maximize the investment in special events and speakers. 


Creating and Viewing Online Presentations

The YuJa Enterprise Video Platform provides multiple options for online presentation creation and viewing, ranging from hardware solutions to browser-based options.



Previous article: How to Integrate Lecture Capture and a Video CMS with Your Canvas LMS

Recording a Google Slides Presentation

As companies and institutions move their work flows online, using cloud-based systems, they may wish to integrate cloud-based presentation software into lecture capture or room recordings. Google Slides is an increasingly popular alternative to Microsoft PowerPoint, and provides an effective way to share multimedia content, and create a visually interesting presentation, while facilitating collaborative work.

Creating a Google Slides Presentation

Individuals and companies can create exciting and effective educational, informative, or marketing content using Google Slides.

Choose a Theme

Themes enable you to easily create clean and effective presentations with a clear and cohesive visual appeal. Google Slides offers a number of themes suitable for different types of presentations.

Name your presentation

Remember, Google Slides autosaves all changes, keeping your work safe. 

Add and edit content

You can add text and images, as well as video content to Google Slides. Move, delete or resize these as needed. 

Enter speaker notes

Speaker notes appear in a separate window not visible to your audience. 

Customize your slides

Go to File–Page Setup to customize your slides to meet your specific needs and preferences. 

Add slides

Click Add New Slide to create each additional slide in your presentation. 

Finish your presentation

You may share with other to collaborate, or simply present it to your class, meeting or group in person, or on video.

Using a PowerPoint Presentation in Google Slides

You can also use offline presentation content in a Google Slides presentation to take advantage of cloud-based technology. There are two different ways to do this; one converts a PowerPoint file to a Google Slides file, and can be edited. The other maintains the PowerPoint file, allowing for file access, but not editing.

Converting a PowerPoint Presentation

To access a PowerPoint presentation through Google Slides by converting it into a Slides presentation, simply upload to Google Drive. Right click on the uploaded file and select Open with Google Slides. A Google Slides copy of your presentation will be created and may be edited or shared. This is the most effective approach when using the GSuite with a PowerPoint file. 

Maintaining the PowerPoint Presentation without Conversion

If you do not wish to convert your PowerPoint file, you can upload to Google Drive and open directly from Google Drive. This offers fewer options, including no ability to collaborate or edit; however, the file can be viewed directly from Google Drive.

Using YuJa with Google Slides

There are three different ways to use Google Slides with the YuJa Enterprise Video Platform. 

  1. The YuJa Enterprise Video Platform facilitates screen capture recording. Simply play the Google Slides presentation on screen or through an attached device, like a Smart Board to incorporate your presentation into a recording.
  2. Download a completed Google Slides presentation as a PowerPoint (.ppt) file. Play your presentation deck using PowerPoint, and record with screen capture technology. 
  3. Download your presentation and upload individual .ppt slides using the YuJa Enterprise Video Platform Video Editor. 

Five Tips for Recording your PowerPoint Presentations


PowerPoint presentations are an ideal way to share information and add visual interest; however, creating PowerPoints for lecture captures and other recordings can be a bit different than creating them for classroom use. Your PowerPoints need to function well at a variety of different resolutions, and on both small and large screens.

Look at the slide shown above–it’s visually exciting, but also crisp and clear. This should be your goal when you’re recording a PowerPoint.

Go Big

When recording a PowerPoint, you need to create both visual impact and visual accessibility, regardless of screen size. Choose fonts that are 24 pt. or larger, and opt for clear and readable fonts. Choose images that are bold, interesting, and fill a significant portion of the slide, and keep them relatively eye-catching. Tables, charts and diagrams should be clear and readable.

Keep It Simple

Limit each slide to a single idea.  Focus on the key points you’re covering in your lecture. This isn’t the time for pages of text–if you need those, offer them as a downloadable PDF to your students or colleagues. Limit your use of bullet points–consider placing each point on its own slide.

Focus on Contrast

On a big screen, or in a darkened room, it may be fairly easy to make out light-colored text on a light-colored screen; however, that gets much harder when you’re watching a lecture capture on a smartphone outside, or working with a lower-quality screen resolution. Remember a simple rule. If your background is light, your text should be dark. If your background is dark, make your text light.

Integrate Animations

Animations can add interest to your presentation and keep your viewers focused and paying attention. Don’t overdo it–no more than 1/3 of your slides should contain animations, but they do add visual interest and can keep your students from tuning out during lecture captures.

Use Keyboard Shortcuts

For the best quality PowerPoint recordings, take the time to learn and use PowerPoint keyboard shortcuts. This can let you seamlessly start your presentation and transition between slides.


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