The Benefits of a Video Management Library

As media content permeates across businesses and institutions, more organizations are opting to implement video libraries. Content worth recording and sharing should be preserved. In fact, stored content scattered across these institutions’ networks could scale entire libraries. A centralized video library provides users and faculty with many new tools and options to disseminate information on new developments or spread knowledge and best practices. 

Discover the Benefits of a Video Management Library

1. A Public Enterprise “YouTube”

With many industry leading platforms, your institution has a single place to store and share videos. A structured Platform provides users ease-of-use when accessing specific content.

  • With Course Channels, Campus Channels, and Public Channels, educational institutions help facilitate content search. 
  • Users can utilize Search-Inside-Video to find specific concepts within audio, slides, indexes, comments, and notes instantaneously.
  • Individual User Collections facilitates the search process to upload and share content within a centralized video library.

2. Media Storage

With cloud-based video storage, key features offered by leading providers gives your organization a Media Management library to store and share your videos.

  • Cloud-based storage grows at your pace over time and can be placed in the cloud or on-site.
  • The availability of support services within cloud-based hosting has eliminated the need to employ staff to maintain your institution’s hardware.
  • Consistent up-time delivers reliable access to your media content.

3. Uploading Content

Drag-and-drop capabilities ensure quick access and optimal playback on any device. Whether you are uploading one file or thousands of files each day, your Video Platform can quickly trans-code and process your media content.

4. Editing Content

With your all-in-one Enterprise Video Platform, editing capabilities for video content allow for users to revisit saved content to edit recordings, revise slide contents, and add and improve captioning.

5. Sharing Content

Media accessibility should be readily available to users. Using scheduling capabilities with your Enterprise Video Platform allows content to be shared on a practical schedule to keep users up-to-date with their courses.

Further, with your Enterprise Video Platform, the ability to share comments, videos, pictures, and links allow users to create social streams across each video.

Related Post: How to Record Lecture Videos

The Benefits of a Video CMS

A video content management system or CMS offers organizations of all sizes a range of benefits, including organization, access, and storage. These benefits make video and other media content available 24/7 to employees located anywhere, from their homes, offices, or even a hotel room. In today’s global educational and business world, making media available easily and conveniently is essential.

Consider the top ten benefits of a video CMS for your organization:

  1. Simplicity

    Using a video CMS limits the amount of training required for staff and users, and enables everyone to access information, regardless of technical skills.
  2. Access Levels

    A video CMS enables the organization to set specific roles or access levels to information and to customize who can see specific media files. This increases security, and offers the ability to share content with either a broader or a more limited audience. 
  3. Cloud-based Storage

    Cloud-based storage provides a video solution that is fully expandable; if you need more space for video storage, there is no need to invest in new hardware or systems. 
  4. Large File Management

    Most systems are not designed to manage large files. A video CMS, on the other hand, has been specifically designed for just that purpose. 
  5. Security

    A video CMS is the ideal way to secure all types of media content. Multiple security features enable you to protect sensitive data. 
  6. Searchability

    A well-designed video CMS, like the YuJa Enterprise Video Platform, provides multiple means of searching organizational video content, including captions, slide content, and metadata.
  7. Organization

    In order to make use of video and media content, users must be able to find content quickly and easily. A well-organized video CMS provides multi-level organization, folders, and sub-folders to store videos and other media. 
  8. Optimization

    Video content needs to be available to users on a variety of platforms, including mobile devices. A video content management system optimizes content for playback on multiple platforms. 
  9. Accessibility

    A video CMS makes maintaining accessibility, including Section 508 Compliance, a simple process. Captioning, audio descriptions and keyboard controls facilitate video use in a range of situations and for various needs. 
  10. Affordability

    Expanding existing hardware and staff to meet the needs of video storage, delivery and organization is costly. Opting to use a software-based tool to meet these needs reduces investment in both hardware and staff. 

What Is a Video CMS?

In the media-centric world of both education and industry today, a video CMS or content management system is more important than ever before. A video content management system is a software tool to manage, store, and share multiple, large video files.

Why Do You Need a Video CMS?

Institutions and enterprises have sought a number of solutions for video content management; internal LAN networks, private YouTube channels, using their typical content management system, or using a learning management system. Each of these offers distinct disadvantages.

  • Neither a content management system nor a learning management system are designed to handle and manage large video files; many may not even allow the upload of such large files.
  • Private YouTube channels risk the security of your content, and your internal LAN was not designed to manage video content, and may slow down or reduce the quality of your videos.

A video content management system addresses all of these issues, and can integrate with other software, like a learning management system, that you already use.

The Benefits of a Video Content Management System

A video CMS offers a number of benefits for companies, enterprises and educational institutions of all sizes, from relatively small to quite large. 

Searchable, Organized Video Content

A video content management system does not just store video content. It also makes it accessible and searchable. With a video content management system, like the YuJa Enterprise Video Platform, users can search not just titles or descriptions, but also the internal video content. This helps maximize the functionality of your investment in video.

Support for HD Video

HD video offers a better viewing experience for users, but comes with much larger file sizes. Managing these file sizes, particularly for longer videos, requires tools designed for just that purpose. A video content management system is designed for large video storage; most standard content management systems, in contrast, have been designed for files created in Word or Excel.

High-quality, Optimized Playback

Users today may watch their videos on a computer, a tablet, or a smartphone, and are just as likely to be catching up on work or school-related video content in a library, coffee shop, or on a commuter train as they are at home. Offering optimal playback in a variety of situations and on different screen sizes is essential in today’s world. 

Increased Security and Customization of Access

A video content management system provides the ability to secure your internal content and protect copyrights and sensitive information from the public. With a video CMS, you can choose who can view content, as well as enable others to edit or add content. Customized levels of access to content facilitate increased security and enable different levels of access for ordinary users, like a student or employee, content owners or instructors, and administrators.

Effective Content Sharing

In order to maximize the effectiveness and utility of video content, it needs to be accessible. A video CMS provides the ability to share content on a variety of different levels. Content may be made public, via an EnterpriseTube, for marketing or informational purposes. It can be isolated to the internal network of registered users in an Internal Library, or open to only a select group of individuals. This makes it simple to deliver video content to those who need it, while protecting content outside of that group.

Maximizing Access and Delivery with Video Content Management

Institutions and corporations are capturing and recording large amounts of video, from classroom lectures to board meetings to training materials. A video content management system not only stores that video content, but also keeps it organized and accessible.

Organizing Video Content

Think of a well-organized hard drive. It has folders and subfolders, with a clear and consistent naming strategy. Users can find files quickly and easily.

While an individual can easily maintain this level of organization, it can be much more difficult on a larger scale. When there are large amounts of video content, they may be stored in different locations and storage facilities. Naming and organization is often erratic.

A VCMS facilitates a well-organized and accessible media collection. Content is structured, organized and accessible. More importantly, all media content is organized within the same system, rather than over multiple drives or cloud-based services.

Searching for Media Content

A VCMS provides users with the ability to search the entire media collection with ease. A search interface enables users to search generally through video content, or more specifically through video titles, descriptions, or other information. Effective search tools mean that users can easily find what they need, even if they’re unsure about some of the specifics about the video.

Delivering Videos and Media

Media delivery requires both a high-quality media player, and the ability to deliver content where it is needed.

  • Media published publicly is accessible without logging in and becomes part of the public face of your corporation or institution.
  • Internal video content can be organized for access by different users. Logged in users can see and watch content easily.
  • Lecture capture recordings, uploaded media and linked video content can be watched on a computer or a mobile device.
  • Adaptive bitrate streaming supports a high-quality video learning experience for users with varying internet speeds.
  • Content may even be shared through an RSS feed or published to YouTube.

Video Content Management Systems: A Complete Video Solution

Video Content Management Systems, abbreviated VCMS, serve three distinct purposes: they store multimedia content, manage and organize that content, and deliver that content to the viewer. Complete Video Content Management Solutions also provide tools for content creation, playback, and analysis.

These include:

  • Lecture capture solutions to record and create video content.
  • Batch upload capabilities to store previously created content.
  • Adaptive bitrate streaming for high-quality playback.
  • Multiple search capabilities to enable users to find content.
  • Automatic transcoding of uploaded video content.
  • Access to video analytics to provide feedback about users and content.

Storage and the VCMS

With the growing importance of video content, institutions and corporations need a practical way to store large, high-quality files. Network drives pose a number of problems, from space to access issues. Common cloud-based file storage solutions are often not designed to handle large video files, and lack management, delivery and playback tools.

The VCMS is an expandable solution designed to store video content in a custom-created cloud designed for video and multimedia storage. There’s no need for network maintenance, space or equipment on site. Backups, maintenance, and ongoing storage needs are all handled by the VCMS.

Organizing and Managing Video Content

The VCMS doesn’t simply provide storage for multimedia content. It also provides the tools needed to organize content and to manage who has access to the content. Creating different access levels is key to securing copyrighted or sensitive materials, while still creating a vibrant public face.

  • Publicly accessible video content enables potential students, parents, investors, and others to see content shared publicly. There is no need to login or have special permissions.
  • Campus or company wide content is typically accessible to all registered users of the VCMS, or to different groups of registered users.
  • Group or Course content provides multimedia content to smaller, specific groups.

Content can be sorted into folders and subfolders, and search tools enable users to locate desired files with ease.

Delivering Multimedia Content

The VCMS also needs to deliver content to users. It should be accessible, high-quality, and adaptable. Users should be able to find, watch and download video content from the VCMS.

Adaptive bitrate streaming and integrated video players accommodate a variety of internet speeds, browsers, and viewing conditions. Flexible design enables mobile viewing of video content on a smartphone or tablet.

Post-production Video Editing

Post-production video editing enables instructors to improve their lecture captures, increase comfort with lecture capture technology and add additional notes, branding or even video content to the finished lecture capture. YuJa’s Video Editor is fully non-destructive, enabling the preservation of the original lecture capture recording.

Use post-production video editing to:

  • Clip content from the beginning, middle or end of a lecture capture.
  • Add text overlays to a lecture capture.
  • Insert video content at the beginning or end of a lecture capture, or add a video stream to a lecture capture.
  • Watermark video content with the logo of the institution, or information about the instructor.

How Post-production Editing Works

Post-production editing uses a web-based video editor, accessible through the Media Library, to enable users to edit their own lecture capture videos, including videos created with the Software Station and Hardware Hub. The YuJa Video Editor creates a new, edited file and original files can be edited several times if needed.

The Video Editor is easy and straightforward, making it a practical choice for instructors and IT Managers. Simple edits can improve the content and quality of an everyday lecture capture.

The Benefits of Video Editing

Video editing offers a range of benefits, including:

  • Cleaner lecture captures. Instructors can easily remove unwanted content at the beginning or end of the class, or edit technical issues out of the lecture capture video.
  • Additional information. Text overlays make it simple to add textbook references, assignments, online references, or missed information, like a vocabulary definition, to the lecture capture video after recording.
  • Integrated video content. New video content can be uploaded and added to lecture capture videos, or an additional video stream may be uploaded to add to a lecture capture.
  • Branding options. Branding is an ideal addition to publicly accessible video content.

While those benefits are straightforward, the ability to edit lecture capture content can also help instructors embrace lecture capture technology. Instructors who feel odd about being on camera may find post-production editing offers the ability for increased control of their lecture capture presentation.

Understanding Video Content Management Systems

What is a video content management system, and why does your institution or corporation need one?  A video content management system reduces both the operational and capital expenses associated with maintaining a large multimedia library, providing storage, organization and access to all of your video content. Traditionally, educational institutions and businesses have maintained their own video libraries, evolving as technology did. Today, the video content management system is the next step in that evolution.

Storing Media Content 

Storage is a significant concern for many institutions. The costs, in space, equipment and personnel, to maintain a large amount of video storage are substantial. Cloud-based video content management solutions offer an alternative to on-site storage. With a cloud-based service, your video content is secure and accessible; however, there are no additional obligations with regard to adequate equipment, space and personnel. This provides you with an essential in today’s competitive market–expandibility.

Organizing a Video Library

Organizing large amounts of data poses an immense challenge for both large businesses and educational institutions. Without smart organization strategies, there’s no way to easily locate media content, and people who need it won’t be able to find or use it. Integrating video is an investment, but to make that investment worthwhile, your content should be usable to those who need it, whether they’re employees or students.

Organizational tools in a video content management system include folders and subfolders, the ability to publish content between multiple folders and full-featured search tools.


Organizational Structures

Folders and subfolders allow users to organize content in familiar ways. The folder structure is familiar to users, as it’s a standard organizational system on computers. In YuJa, folders are created within individual channels; the channels determine overall access, while the folders organize data and support some permission settings in the Campus Channel.

Publishing Tools

For your videos to benefit your institution, users have to be able to find them, and find them relatively easily. Publishing content to multiple folders is an effective way to make content available; for instance, your departmental policies and procedures video could be published to every course in your department.

Search Abilities

A high-quality, full-featured search option is essential for video content management. Users need to be able to find the files on the system using different key words.  The ability to search different fields, like the title, slide content, owner or tags is essential to support effective use of video content.

Accessing Multimedia Files

The final key component to the video content management system is access; who can see what content on your system. For most institutions, content falls into several different categories.

  • Public content that should be available and accessible to anyone, including those outside of the institution.
  • Internal content that is accessible by anyone with user access within the institution.
  • Specific content that is available to only some of those with user access within the institution.

In addition to these access or permission levels, you need to be able to control who can add content, remove content or move content within the system. User roles or levels simplify this process, reducing administrative time while maintaining security and stability within the system.

The Benefits of a Corporate Video Library

More and more businesses are opting to create internal, corporate video libraries. These are secure, but fully accessible to employees. Levels of accessibility and organization help to support employee use of these video resources.


Businesses today use video content to:

  • Provide online training to new employees or continuing education for current employees.
  • Share executive broadcasts.
  • Disseminate information about new programs or developments.
  • Implement new procedures and policies.
  • Spread knowledge of new products or presentations.

The Benefits of a Corporate Video Library

A corporate video library, sometimes called a Corporate YouTube offers a number of significant benefits for both small and large organizations. These maximize both security and accessibility for video content, as well as providing efficient storage options.

A Corporate YouTube is a cloud-based video content management system that lets you store and manage your video content. Expandable storage and smart organizational strategies maximize the usefulness of your video creation for your team, and for marketing or publicity.

  • Your Corporate YouTube works just like the file management systems you already use. Content is organized into folders and subfolders in a logical and accessible way.
  • Permissions settings let you make your content accessible to anyone, to certain people, or to secure it for limited internal use. Videos must be shared intentionally; permissions default to internal use.
  • Cloud-based storage is expandable and hosted off-site, so there’s no concern about outgrowing your internal storage or about bandwidth usage on your servers.
  • Public facing Corporate YouTube sites and internal Corporate YouTube sites make it simple to share new content, and keep your employees and others up-to-date on corporate events, happenings and education.

Media Management and Storage for Education

High-quality video plays an increasing role in higher education, from regular lecture captures to video conferences and study sessions for distance learners. Students expect convenient access to video content, and institutions need software solutions that can effectively manage a large library of media content.

Institutional Needs

Storage solutions are a growing challenge for many universities. Maintaining adequate on-site storage can be costly and challenging.  YuJa’s cloud-based storage is expandable, scaling to meet your needs.


The YuJa Cloud can grow with your institution’s media library, without the need for additional hardware or IT personnel.

Media content stored on the YuJa Cloud is accessible from anywhere, via a computer or mobile device. Administrators, instructors and students can easily adapt to accessing and using the YuJa Cloud for media storage.

The YuJa Cloud can be fully integrated with your LMS using LTI.


The Media Library

The YuJa Media Library provides an essential organizational framework for the entirety of an institution’s media content. The Media Library is organized much like your own hard drive–there are folders and sub-folders within those folders and provides a comprehensive video content management system for education.

The Media Library includes several different folders, each with different access privileges depending on the user’s role in the LMS and YuJa.

  1. The Course Channels folder includes individual sub-folders for each course. Administrators will see all courses, while students and instructors will see sub-folders for their own courses.
  2. The Campus Channel folder provides individual sub-folders for different departments on campus. Departments can choose to share a variety of different media content in their departmental campus folders, as well as folders that allow you to make content visible to all students or all faculty.
  3. The Public Channel includes three different folders; featured videos, all videos, and library. The Featured Videos will be prominently featured on your institution’s Media Library site. All videos includes all videos added to the Public Channel. Finally, the library is organized by schools or departments within your institution.
  4. User Collections include individual user folders. These individual folders are where users, including students, instructors and administrators, privately store media files. These files can then be shared in other Media Channels.

User Access

One of the most essential aspects of media management for education is access–both allowing it and preventing it! The Media Library folders, as described above, make it simple to control access.

  • The Public Channel enables you to share videos with anyone–from potential students to alumni. There’s no need for a login to view these videos.
  • The Campus Channel Folder is accessible to students, instructors and administrators, with the ability to direct content to student or faculty populations .
  • Course Channels are accessible to administrators, as well as course instructors and enrolled students.  Instructors can also choose to invite others to see their course media folders.
  • User collections are organized by name. Administrators can see and access all folders; instructors can see and access some folders and students can see and access their own folders.

Media can be copied and moved into other folders as needed to control user access.


Streaming Video in the LMS

Video streaming is an essential part of higher education today. Your students are already used to accessing video online–there are some 13 hours of YouTube uploads every minute of every day! Video transfers represent more than 50 percent of total data use today; making video content as accessible as possible helps to guarantee engaged and active learners.


Students rely on video streaming for lecture captures, video study sessions, and additional educational enrichment. Streaming video in the LMS makes it simple for students to access video learning in a format they already know and use.  YuJa uses LTI integration to merge YuJa’s video learning into your LMS seamlessly, whether you use BlackBoard, Moodle, or another LMS system. Students can access YuJa from the classroom page in the LMS, and make use of all YuJa features directly from their logged-in LMS page.  With full LMS integration, instructors are more likely to embrace lecture capture and video learning options.

YuJa offers seamless integration with virtually all Learning Management Systems including:

  • Blackboard
  • Canvas
  • Brightspace
  • Moodle
  • Sakai
  • Jenzebar

Ease of Access

From the LMS, students can select the class, then click on YuJa. They do not need to go to a separate site or manage multiple logins. For students who are less tech-savvy, this means that they can stream video content while mastering only one system–your LMS.  Accessing streaming video in the LMS maximizes convenience for all of your students, encouraging them to keep up on course video content. Instructors can record and upload their lecture captures seamlessly.

Smooth Streaming

Streaming video in your LMS relies upon YuJa’s own software and YuJa’s Cloud-based storage system. This offers several advantages for both viewers and the institution.

  • YuJa provides a smooth, high-definition streaming experience for students watching lecture captures and other video content. Students don’t have to worry about being frustrated by inadequate bandwidth or poorly functioning video.
  • Students will not experience stalling or buffering while watching lecture captures and other video content. Today’s students are used to streaming Netflix on demand–with YuJa you can match that quality experience.
  • Both bandwidth and storage on school servers is freed up, since all content is streamed on your LMS from the YuJa Cloud. This reduces equipment and costs for the institution.
  • Students and instructors can be assured of reliable access to video content with 24 hour technical support keeping the YuJa Cloud online and available.

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