Office Presentation

Finding the Right Solutions for Your Virtual Events

The shift from in-person settings to virtual settings for many institutions continues as we approach the end of summer. For many universities, corporations, and government institutions, it is paramount to deploy the necessary tools for the proper event to accommodate the respective audience size and setting. Whether you are live streaming a webinar, hosting a company conference, hosting a local town hall meeting, or managing a virtual classroom, let us take a deep dive and discover the unique types of virtual events and their key differences.


Office Presentation

Finding the Right Solutions for Your Virtual Events


1. Video Conferencing / Virtual Meetings

A video conference, also referred to as a virtual meeting, can consist of a small/medium-sized group of individuals who can interact and collaborate in a session. Such events are typically used for daily collaboration, and with the more people working and learning remotely, video conferences have slowly become the main use-case to replace in-person meetings.

Nonetheless, each organization is unique and operates differently. Your organization is provided with a wide range of features tailored to your organization’s needs including desktop sharing, real-time whiteboards, and group collaboration tools. These tools help account for scalability and account for the type of meeting that is conducted. A corporate meeting can benefit from a screen sharing capability to enhance a presentation, while a virtual tutoring session can benefit from a real-time whiteboard to help learners follow along and stay focused. Regardless of the purpose, effective video conferencing capabilities can ensure that viewers are not just listening, but can actively participate, as well.




2. Live Streaming / Webcasting

Typically geared towards events with a larger audience, webcasts involve a larger audience with more participants listening compared to a video conference. A webinar, or webcast, typically involves a speaker, or small collective of speakers, delivering a presentation to a large audience that can submit questions or respond to polls.

Like virtual meetings, live streaming webcasts allow groups to collaborate in real-time and engage with the content. This unique, virtual event is often used for large scale presentations in a corporate environment, large presentations involving a speaker, or admission/graduation-related events in an education environment. An enterprise video platform with interactive live streaming capabilities can help your institution live stream to any audience size no matter the occasion.





3. Flipped Classrooms

In a flipped classroom environment, instructors incorporate blended learning aimed to foster student engagement and active learning in a remote setting. As many institutions continue remote learning operations indefinitely, online learning has become vital in ensuring that students are on course with their learning to prevent the coronavirus slide.

An Enterprise Video Platform offers features that not only reflect the in-person learning experience, but also includes collaboration tools to enhance the learning experience beyond the traditional classroom environment. Such tools include individual break-out rooms for group collaboration, in-video quizzing to ensure student engagement, raised-hands features to follow along, and a real-time whiteboard to annotate and engage with the learning material. Instructors can deliver interactive content for virtual office hours and online classrooms. Further, available solutions such as the YuJa Enterprise Video Platform offers LTI integration that can directly embed within your institution’s learning management system (LMS).


Software Capture Display



4. Virtual Classrooms

A secure virtual classroom platform enables instructors to create immersive educational experiences. In a virtual classroom, your institution can help set up instructor led-training, online classes, office hours, and tutorials right from your web browser. In fact, what is unique about virtual classrooms is that users can choose how they want to manage individual breakout rooms automatically or manually at any time. Students are also given the option to share their screens, draw and annotate live notes, and raise their hands without disrupting the instructor. These solutions ensure that your students can not only participate but are actively engaging with the material no matter where they are. An all-in-one virtual classroom solution offers your staff and students the closest experience to an in-person classroom.



While each of these virtual settings serve different purposes, an Enterprise Video Platform offers your organization all the flexible tools needed to serve any meeting, no matter the occasion. To find additional use-cases and potential solutions available to your organization, visit to discover how YuJa’s portfolio of enterprise media and engagement tools can help your organization.



Related Article: Five Ways in Which a Corporate Video Platform Can Promote Employee Engagement




Using Best Practices in Video Learning

Video learning is increasingly important for educators, employee onboarding, and continuing education. Depending upon the situation, video learning may complement more traditional learning in a classroom environment or may serve as an independent, online learning resource. In order to maximize the effectiveness of video learning, it’s helpful to know and understand a few key points about video learning. Some of these may be familiar already, and others new to you.

  • People typically remember around 65 percent of what they see on the video, but only 10 percent of what they read.
  • Video learning works for various learning styles. Both visual and auditory learners respond well to video instruction, and the nature of video instruction allows individuals to choose settings that work best for them.
  • By 2015, over 77 percent of corporations had begun using video for training purposes, and that number is increasing each year!


What Makes a Video Work?

Best practices in video learning mean that your videos will get watched by learners, absorbed, and the content will be retained. Your investment will pay off in learning skills and information.


Keep It Quick

Videos should not exceed in length. When your videos run long, learners stop listening, watching, and learning. Keep media content between seven minutes and 15 minutes whenever possible. Even longer lectures can be broken down into shorter component parts in some cases to allow learners to gain information in small, manageable bites.


Stay on Topic

If your video wanders, so will the minds of your learners. Outline media content before you record it, when possible, or use editing tools to reduce unnecessary content. Strive to keep your video focused on the topic, and emphasize the information that is most important to your learners.


Focus on Learner Engagement

Engaging learners is essential. One of the benefits of video for learning is that it incorporates both visual and auditory elements. Integrate visual presentations, animation, or hands-on demonstrations to keep viewers interested.


Keep Quality in Mind

The quality of your media content is more essential than the quantity. You are far better to produce a single great video for your learners than four that are boring or mediocre. Take the time to make good videos, thinking of them as an investment in your students or staff.


Incorporate Learner Feedback

Learner comments or feedback, as well as engagement with the instructor and fellow learners, can help to engage your students, increase their investment in the learning process, and help you to improve your video content.



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Six Ways a Video Platform Increases Student Engagement

Today’s students are already adept at using and communicating with one another through video.  This is evidenced by uber-popular video platforms like YouTube, Vimeo, and Facebook Live. Video is now and professors and educators can use it effectively to boost student engagement all the way from kindergarten to college.

Whether you’re a traditional higher ed institution that’s working to flip the classroom, an institution running a MOOC, or you’re a distance-learning only educational institution, you’ll want to consider implementing a video platform into your existing LMS.  


Media by the Numbers for Educators

If you’re unconvinced as an educator or learning institution, consider the following results from the American Public Broadcasting System’s (PBS) 2013 annual teacher survey on media and technology:

  • Three-quarters of teachers link educational technology to a growing list of benefits
  • 74% said technology enables them to reinforce and expand content
  • More than two-thirds (68%) of teachers expressed a desire for more classroom technology
  • 65% reported that technology allows them to demonstrate something they can’t in another way

If students are asked to go to YouTube or Vimeo to watch educational content, they’ll likely find themselves easily distracted by ads or lifestyle content that pulls them away from their intended purpose of being there for hours at a time.  

By inviting your students into your distraction-free video platform instead, you have their undivided attention and focus – a win for you and them.


Increasing Student Engagement

Now that you have some statistical evidence that educators and students alike are leaning heavily towards video as an accepted part of pedagogy, here are 10 ways a video platform increases student engagement.

  1. Pre-recorded videos viewed by students in advance of lectures or classes inherently increase knowledge transfer and engagement once students enter the classroom.

    If students opt to watch these videos in advance of a course and viewing is required as an assignment once the course begins, a video platform allows the student to receive credit for viewing when they prefer.  With the right equipment, space and video platform, educators can easily excel at this.
  1. When students are allowed to ask questions about subject matter covered in a video viewed before an upcoming lecture, instructors are able to review those ahead of time.  

    Educators can review the entire set of queries within your video platform and look for common challenges with the subject matter to address in the classroom.  
  1. A video platform allows instructors to quiz video viewers to determine knowledge transfer.  Instructors can use those scores to look for patterns or trends on topics showing limited knowledge transfer , indicating a need to focus on those areas further in the classrooms.  For students, this allows them to see how they are grasping the material and allows them to view the video as much as needed until they feel comfortable with the subject matter.

  2. Educators can use polls within a video platform to query their students on how they feel about the content, learning process or lecture style.  

    This opens up a 360 degree feedback loop that makes students feel empowered.  It also results in a better student to teacher connection that often wanes in the traditional lecture hall, where hundreds of students can’t respond in the same private, yet timely manner.

  1. A video platform helps educators make the most of a distance-learning experience by allowing off-campus learners to engage in real time with educators during live lectures.

    With the right video platform, students can ask questions in real-time and educators can respond.  Or, if screen sharing is needed to demonstrate a software application, the right video platform can enable that as option as well.

  1. When you integrate your video platform within your LMS, student engagement and knowledge transfer skyrocket.  When you make video available on demand within your LMS, that single point of entry, or student portal, makes it easy for instructors and students alike to view real-time data.  Students are aware of which videos they’ve watched, which quizzes they need to take, what’s coming up in the syllabus and even their current grade, as seen below when a video platform is integrated with an LMS.




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Using Video to Facilitate Experiential Learning

Experiential learning promotes academic inquiry through real-world activities, research, and situations. While experiential and hands-on learning are sometimes confused, or treated as synonymous; this is not entirely accurate. In fact, experiential learning can take place within or outside of the classroom, or even through video, rather than in-person learning. According to the Center for Experiential Inquiry at the University of Colorado Denver, experiential learning contains multiple elements, regardless of the subject.

All experiential learning experiences should include: 

  1. Reflection, critical analysis and synthesis.
  2. Opportunities for students to take initiative, make decisions, and be accountable for the results.
  3. Opportunities for students to engage intellectually, creatively, emotionally, socially, or physically.
  4. A designed learning experience that includes the possibility to learn from natural consequences, mistakes, and successes. 

The criteria included below can apply effectively both in a classroom setting, and in a video learning environment.

The Benefits of Experiential Learning

Experiential learning activities provide students with the ability to apply learning in various ways and in different scenarios. In many cases, experiential learning experiences can help students to grow both personally and professionally, gaining understanding that they can carry well past their college years. 

  • Experiential learning accelerates the learning process.
  • The ability to make mistakes and learn from those mistakes in a safe environment facilitates lasting understanding.
  • Students are engaged through the process of experiential learning, and student retention increases.
  • Experiential learning bridges gaps between theory or book learning and practice, or real-world applications. 

Facilitating Experiential Learning Online

Traditional examples of experiential learning include study abroad, internships, and some community service projects; however, experiential learning may also occur in virtual learning environments. For online students, many of these experiences may be out of reach, but instructors and course designers can integrate key aspects of experiential learning into video-based courses or hybrid learning environments. In addition, video can be used to facilitate and improve experiential learning experiences in the real world. 

Four stages or steps can help to guide the planning and creation of online experiential learning, or supplemental video materials for real-world experiential learning.

  1. Doing and exploring.
  2. Reflecting and sharing.
  3. Analyzing and processing.
  4. Generalizing and applying.

Within online or video learning, instructors can facilitate experiential learning by creating real-world examples or projects for students, encouraging collaboration, and implementing the four-stage experiential learning model suggested here.

Depending upon the subject and the organization of the course, this could take many different forms in a video or online learning environment.

  • Students could engage in real-world experiential learning and bring it back to a virtual classroom to reflect and share, analyze and process, and generalize and apply.
  • They could work on individual projects that facilitate experiential learning, and come together for the process, or could collaborate in small groups on projects, then come together to share what they have learned.
  • Instructors could pose real-world scenarios, and ask students to explore the problem-solving process using the steps or stages of experiential learning.

Creating Mini-Lessons with Video

One of the most effective ways to share information with an audience is with short, subject-specific, video content. Shorter videos are more likely to be watched start-to-finish, and provide users with the ability to fit in video learning or information in small, manageable bites, rather than requiring larger blocks of time. 

Mini-lessons should be shorter than a standard class period, typically lasting no more than 10 to 15 minutes. Mini-lessons work well for simple concepts, review, or developing ideas and themes introduced in longer lessons. They may not be adequate for more complex new ideas and concepts.

For instructors just starting out with video learning, mini-lessons may be an accessible way to get started and get comfortable with new technology and methodology.

Creating a Mini-lesson

In a mini-lesson, focus is essential; there is not room for rambling or additional ideas or information. Use the following tips to create effective, engaging, and even enjoyable mini-lesson content. 

  • Connect with students by integrating a direct statement about the information, idea, concept, or skill. Students should have a clear expectation of what they will learn in the mini-lesson video. When possible, incorporate the real-world value of the lesson to increase student interest and engagement.
  • Teach the content. Use visual content, like a PowerPoint presentation, to reinforce the lesson. If appropriate, you can also record hands-on demonstrations, or show physical examples of a concept or idea.
  • Practice the concept or information by including an assignment, project or learning activity as part of your mini-lesson. This can be completed during the lesson, if brief, or treated as “homework”. 
  • Link the mini-lesson to other course content. Tell students what to watch, practice, or review next, and remind them of what they should know to be successful with the mini-lesson content.

Using Mini-lessons

There are a number of different ways to use mini-lessons for online, blended, flipped, or more traditional learning environments. All learning environments can benefit from mini-lessons for review or additional explanation; instructors can even produce mini-lessons to respond to student questions.

  • For online learners, create mini-lessons to teach individual concepts; these can supplement longer videos, or can even make up a full lesson, when used in groups. This is a user-friendly option, enabling learners to watch video content in shorter blocks of time.
  • For blended or flipped learning environments, mini-lessons can help to prepare your students for class activities, or can be used after class to reinforce in-class learning. 
  • For traditional learners, mini-lessons are an ideal way to build on and reinforce in-class content, or to provide additional information for students. Mini-lessons can even summarize in-class content, if you’re not using lecture capture technology regularly.

Creating a Social Video Strategy with Enterprise Video Content

Video is becoming increasingly important as an informational and marketing tool, often relying upon social media networks. Cisco predicts that video will make up 75 percent of internet usage in 2020. Having the necessary tools to create, store, and promote video both within a company or institution and publicly is essential in the modern world. 

Creating an efficient social video strategy takes more than just videos–your users need to be able to find those videos, access those videos from a variety of devices, and video creators need to be able to share video content effectively and easily. Social video tools help make the most of your videos for both internal and external use. 

Tagging and Word Clouds

Keywords, tagging, and word clouds generated from auto-captioning content make video content easy to find and access. If users can’t find the video content they need, they’re less likely to make use of even the best internal or public video content.

Tagging does more than just support user searchability–for publicly accessible content, tagging videos and images also makes them search engine-friendly. YuJa automates the tagging process using auto-captioning technology. 

Syncing Video

For most users, the ability to automate uploading, posting or syncing processes can support a strong social video presence. 

YuJa offers several different options to meet the social video needs of content creators. First, bulk uploading is available to make external content available on the YuJa Cloud. An automated alternative to manual uploading is also accessible through the YuJa Software Station.

Auto-sync options make it simple to take video from a publicly accessible site, like a corporation or institution’s public YuJa site and publish that content directly to YouTube or make it available through a RSS reader. 

Annotating Videos

Annotating videos by adding additional information, calls to action, or links into the video is an effective way to engage the audience, and encourage them to watch other content, or to come back in the future for more video content. 

YuJa’s Video Editor offers the tools needed to annotate your video content, or to add slides and images at the beginning or end of your content. 

Diversifying Video Content

In order for video to be a successful social tool, either internally or publicly, you need to curate a video collection that includes:

  • Essential or basic video content appropriate for your audience.
  • Ongoing additional content to attract consistent repeat users.
  • Big-ticket content highlighting special events or activities.

Sharing Content

In order for video content to be an effective tool, you need to be able to share it effectively and widely. This means that your content should be not only accessible, but easy to share using a direct link or embed code. With a direct link, you can share video content to your Facebook, Twitter feed or other social media. 

What Is Scalable Video Transcoding?

Scalable video transcoding converts bits from a network data stream into a picture for the user and conversely translates camera video into a bit stream to transmit across the network. It breaks up video bit streams into bit stream subsets that add layers of quality and resolution to video signals. This maximizes quality at any bandwidth and resolution.

The benefits to scalable video transcoding include:

  • Improved streaming quality.
  • Reduced bandwidth and resource usage.
  • Accessibility on both computers and mobile devices.

How Transcoding Works

Transcoding occurs entirely in the cloud and does not require additional institutional resources. Scalable video transcoding lowers operational costs and requirements. It also eliminates bandwidth bottlenecks, limiting long loading times, and provides viewers with a high quality user experience on a computer or mobile device. 

YuJa automates the transcoding process. When you upload video content to the Media Library, the content is processed and transcoded; once the transcoding is completed, the content is available through the Media Library and can be posted to the Public, Campus or Course Channels. The same transcoding process occurs for YuJa-created content, like lecture captures recorded with the Software Station or Hardware Hub. 

The User Experience

Users are not aware of the scalable transcoding process. For the user, the video is simply available, streaming smoothly over various connections and systems. While the adaptive bitrate streaming integrated into the scalable video transcoder automatically chooses the best video resolution, users can choose to override that in the YuJa Media Player to select a lower streaming rate.


Video Learning and the Remote Student


Satellite campuses can bring learning to small towns and rural areas without easy or convenient access to either community colleges or four-year colleges and universities. Depending upon the town, satellite campuses may be small campuses with some of the same resources as the main campus, or may rely upon public spaces, like the local high school. Remote learners may not have access to a campus of any sort.

While satellite campuses and remote learning offer a number of advantages to students, they have traditionally posed some challenges for institutions. Instructors often do not wish to commute to satellite or remote campuses, and it may be difficult to find adequate adjunct faculty to work at remote sites. Video learning technology has made remote learning and satellite campuses more effective and accessible than ever before.

How Video Learning Helps

Video learning lets remote students and those attending satellite campuses benefit from the same lectures and instructors as students at your main campus. With smart lecture capture technology, students can watch lecture capture presentations that include:

  • Webcam footage of the instructor.
  • Document camera and Smartboard capture.
  • Computer screen or screens used for presentation media.
  • Audio and auto-captioning of the instructor’s lecture.

YuJa’s lecture capture technology allows institutions to automate the lecture capture process with either the YuJa Software Station or YuJa Hardware Hub.

How Students Access Video Learning

For students away from campus, video learning is a lifeline to the educational process. Students can learn synchronously, with scheduled lecture capture broadcasts or video classes or asynchronously on their own schedules.

Through lecture capture and video classes, students can learn, engage with instructors and learn actively with their classmates.

YuJa supports students by providing:

  • A full-featured Media Viewer.
  • Mobile access to lecture captures and learning content.
  • Real-time Discussions to engage with classmates and instructors.
  • Video Conferencing tools for real-time synchronous learning.

Video Learning and Student Study Strategies

woman Institutions, instructors and students use video learning in a variety of different ways, depending upon classroom structure. Student study using video learning resources is shaped by individual learning styles, but also by the type of course; online-only, flipped or traditional. Student success is dependent upon various strategies for different types of classes, whether it’s success on an exam, or overall success in the course.

Video Study Strategies for Online-only Learners

Online-only learners don’t have face-to-face time with other students or the instructor. They may, depending on the course, have more flexibility with regard to different classroom components, like viewing lectures. Students in online-only classes can do a number of things to maximize their chances of success and their use of study time.
  • Review the course syllabus thoroughly.
  • Make a weekly study plan, setting aside regular times to work on class work.
  • Log into the course at least three times a week.
  • Ask questions, either using the Real-time Discussions or instructor Office Hours.
  • Connect with other students in the class, either online or, if possible, in person.

Using Video Study Skills in the Flipped Classroom

In a flipped classroom, students do have in-class time with their instructor and other students. Flipped classroom structures use class time for discussion and activities, moving the lectures online. To get the most out of video learning in the flipped classroom, students should:
  • Plan time to watch lectures before each flipped classroom class period.
  • Watch video lectures actively. Make notes of questions as you watch, either on paper or using the Notes tool available in the YuJa Media Viewer.
  • Spend a few minutes organizing your lecture notes and questions before class. In a flipped classroom, you’ll have plenty of time to speak with your instructor.

Maximizing Video Learning to Improve Study Skills in Traditional Classrooms

Video learning can provide an ideal addition to the traditional classroom. In the traditional classroom, video learning tools most often include lecture captures, available after class. Students can:
  • Review lecture captures after class, particularly if you struggle with auditory learning, or you feel your notes are inadequate.
  • Use YuJa’s semantic topic analysis and search features to find answers to questions.
  • Re-watch content to provide additional review or to help improve understanding.

Tips for Effective Video Learning within Colleges and Universities


E-learning or online learning relies heavily on video content, including livestreaming and recorded lecture captures, video conferencing, and additional video content. For many instructors, creating video content is a new process, and one that can differ significantly from traditional classroom teaching. Use these tips to make engaging and effective video learning resources for your students.

  1. Keep your videos focused and on-topic. Students are most likely to engage effectively with shorter videos. Some instructors may find it more effective to create a number of shorter videos to cover the content typically included in a class session in a brick-and-mortar classroom. Review YuJa’s learning analytics to assess the success of different videos in an individual class.
  2. Watch your video content. Take the time to watch your own video content and assess your tone of voice, speech patterns, and mannerisms. Small changes can make you a better e-learning instructor.
  3. Check your tech. Make sure that all cameras and microphones are functioning well before starting a recording. Cameras should provide a clear view, and audio should be crisp, with minimal interference.
  4. Add interaction. Interactive features, like the YuJa video quiz, keep students focused and engaged with video learning. You can also opt for polls or text quizzes after the video to assess student interest and understanding.
  5. Make it social. Take advantage of the Real-time Discussions to get students talking about material presented in a video.
  6. Stay creative. Use a variety of visual aids, play with camera angles, or incorporate a SmartBoard, document camera or other media into your presentations.
  7. Get comfortable. Being on camera is hard for some instructors. Consider other options, like audio recording with visual aids to help instructors who feel uncomfortable on camera.
  8. Demonstrate skills and information. Don’t just tell your students about the material in your course. Where ever possible, you should show the students. Use screensharing to illustrate software skills, or use a close-up camera to show a real-time demo of a hands-on skill.
  9. Maintain accessibility. Accessibility means that students can access and use videos regardless of ability or disability, and can easily access videos from a computer, smartphone or other device.
  10. Relax! High-quality video content is important, but instructors will do best to remember to let go of perfection and be happy with engaging and educational content, even if they make the same mishaps that commonly occur in a classroom.

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