Product Updates

Over the next few weeks, we’ll update YuJa EqualGround with new features and capabilities. Key updates include the launch of our brand-new YuJa EqualGround SharePoint Integration Module, the ability to upload sitemaps or CSV files to organize and scan specific web pages, automatically assign users to groups using Azure Entra ID and SSO, and so much more.

1. Introducing the YuJa EqualGround SharePoint Integration Module!

   Accessibility is now built directly into your SharePoint workflow. With YuJa EqualGround’s new SharePoint Integration Module, you can now bring accessibility scanning to where your content already lives, without the need to switch platforms. This module gives you the power to scan your sites and document libraries directly from within SharePoint. With on-demand and Bulk Sync support for full library scanning, and Accessibility Reports to track remediation, you’ll now have full control over your sites and content, helping you ensure compliance while saving time.

   

2. Upload Sitemaps or CSV Files to Organize and Scan Specific Web Pages

   You can now upload an XML sitemap or CSV file, and EqualGround will use it to find and scan the specified web pages. Instead of adding a website and automatically scanning all the pages, you can now organize and define exactly which pages to include. This makes it easy to organize the web pages you want scanned, focus on the important content, and keep track of your scans more efficiently.

   

3. Automatically Assign Users to Groups using Asure Entra ID and SSO

   New users can now be automatically placed into the right groups based on their roles or department when they log in through your single sign-on (SSO) system with Azure Entra ID and SCIM integration. For example, all new marketing team members from your organization can be instantly added to the EqualGround Marketing group, while the instructors join the EqualGround Instructors group. This feature gets new users organized into EqualGround right away, speeds up onboarding, and frees administrators from time-consuming manual tasks.

   

4. Redesigned Issues Panel for Faster Accessibility Reviews

   The EqualGround Issues Panel has been redesigned to help you review and solve accessibility issues more quickly and efficiently. You can now move through issue instances using simple arrow buttons while still viewing each issue directly on the web page, so you never lose context. All key information is presented in one place, including Issue Details, Why This Matters, and How to Fix, helping you understand your issues and take action faster. You also have a direct link to the YuJa Accessibility Guide, jumping directly to the section that explains each issue.

   

5. Improved Role and Team Management Experience

   EqualGround now offers an improved Role Management experience designed to make organizing your users and teams more intuitive. The enhanced workflow lets you easily create roles, build teams, add users, and assign the right access to each group. This new workflow gives you clear control over who can access specific websites and creates a faster, more efficient onboarding experience. We have also refreshed the team invitation email, making it more user-friendly so new users can join your EqualGround teams more effortlessly.

6. “New” Badge Highlights Recently Added Web Pages

   When reviewing web pages in EqualGround, you can now quickly spot the most recently added web pages highlighted with a “New” badge. The badge appears for three days after a new web page is added to EqualGround, or whenever newer pages are added, helping you easily identify newly added content so you can prioritize what to scan next.

   

7. Quickly Add Multiple Team Members with CSV Upload

   You can now add multiple team members at once through CSV file upload. When adding a new group of users, you can quickly add everyone to the right EqualGround team without entering each user manually. Once the team is set up, you can immediately assign website access and roles to all or selected team members, saving time and ensuring your teams are fully organized and ready to start.

   

8. Enhanced Text Search with Regex

   You can use regex options when creating a policy rule. Previously, EqualGround could find specific content, media, or documents based on elements, file type, and other criteria for websites. With the new regex capability, the EqualGround search engine can now find specific sequences of letters and symbols when making text related policies, giving you more flexibility and precision in your website searches.

   

9. Discover Important Announcements and Insights With New Event Banners

   Administrators can now view event banners directly within EqualGround, keeping your team informed about important announcements and upcoming webinar opportunities. Designed with your workflow in mind, these banners help you discover new features, learn shortcuts to boost efficiency, and stay ahead of industry trends. You can navigate between banners using the arrow buttons or dismiss them for the current session. All of this can be done without leaving the page, giving you useful updates without interrupting your work.

   

10. Personalize Your DocHub Experience

    EqualGround has upgraded DocHub to make managing your files and accessibility reports easier than ever. You can now customize the DocHub name in the sidebar to match your branding or make it clearer for your team. This simple change makes a big difference, helping you quickly find and access DocHub while keeping your workspace aligned with your organization’s needs.

    

11. Subscribe to Scheduled Scan Reports to Stay on Top of Key Insights

    You can now subscribe to receive daily, weekly, or monthly reports for accessibility, SEO, documents, performance, or usability. Once subscribed, the reports are delivered straight to your inbox on your chosen schedule, without having to manually check each report page. This way, you can save time while staying on top of important insights and trends in your scans.

    

1. New Google Slides Integration Brings Interactive Polling to Your Google Workspace

   YuJa Engage now integrates seamlessly with Google Slides to simplify your workflow. This new capability allows you to create, manage, and insert interactive polls directly into your presentations, enabling you to collect immediate student responses, gauge understanding, and foster active participation without ever leaving your Google Workspace.

   

2. A New Moodle Plugin for Automated Grade-Syncing

   We’re introducing a new Moodle plugin to eliminate the need for manual grade entry. You can now automatically sync poll scores from YuJa Engage to the Moodle Gradebook to reduce workload, save time, and remove error-prone processes. This enhanced workflow will help give you a clearer picture of student comprehension and engagement while ensuring that grades remain accurate across YuJa Engage and Moodle.

   

3. Easily Access Historical Monthly Usage Reports Directly Within the YuJa Engage Portal

   You can now view Monthly Reports directly within YuJa Engage. This allows you to make data-driven decisions and keeps you aware of key metrics immediately upon login. You can also easily reference past Monthly Usage Reports to help you track adoption, growth, and engagement over time to measure trends.

   

Over the next several weeks, we’re rolling out updates across all YuJa Panorama LMS Accessibility Platform instances. This release will introduce AI-powered alternative text suggestions for documents, enhanced PDF remediation, expanded accessibility checks for PDFs, automatic course scanning for Blackboard, and more.

1. AI-Based Color Contract Issue Remediation for PDFs While Maintaining Layout and Structural Fidelity

   Following significant advancements during its beta period, YuJa Panorama now provides fully supported and highly reliable color contrast remediation directly inside PDF files. The upgraded engine can intelligently adjust colors within the PDF content itself, while maintaining layout, typography, and structural fidelity. This allows YuJa Panorama to correct contrast issues at the source without disrupting formatting or requiring any external editing tools. The result is a smoother, more automated, and consistently accurate remediation experience across nearly every PDF scenario.

   

2. AI-Generated Alt Text Suggestions Speed Up Image Remediation Across All Major Document Formats

   YuJa Panorama will now generate alternative text suggestions for images across all document types, including PDF, Word, PowerPoint, Excel, and HTML. When you encounter a missing image description, click “Suggest Alternative Text” to get an AI-powered starting point, then refine it as needed. This reduces the time spent writing alt text from scratch while keeping instructors in control of the final description.

   

3. Improved, Context-Aware Highlighting of Accessibility Issues Directly on the Document

   Accessibility previews now benefit from a more advanced matching approach that interprets document structure with greater resilience to format changes. The upgraded system aligns visual regions in a more context-aware way, producing bounding boxes that track the true location of issues far more reliably. As a result, accessibility problems are easier to pinpoint even in documents that undergo heavy format transformations.

   

4. Faster Accessibility Report Loading for Large PDFs

   Large PDF files will load significantly faster in the accessibility report, reducing wait times when reviewing documents with extensive content or numerous accessibility issues. This performance improvement will help you work more efficiently without affecting alternative format generation or issue remediation.

5. Expanded Dismissal Options for Accessibility Issues

   Instructors will now be able to dismiss a broader range of accessibility issues directly from the report for greater control over the remediation process. Previously, only certain issues could be dismissed, whereas now, nearly all issues will include the dismissal option, making it easier to skip remediation when an issue doesn’t apply to specific content.

   

6. Automatic Course Scanning for Blackboard

   Blackboard administrators can now enable automatic scanning for new courses, eliminating the previous requirement for users to manually visit each course with the browser extension before YuJa Panorama could analyze it. This configurable feature will ensure comprehensive accessibility coverage across your institution by automatically detecting and scanning new courses, so you won’t miss courses that instructors or students haven’t yet accessed.

7. AutoPilot Metrics Added to Monthly Reports

   Monthly usage reports will now include dedicated metrics for AutoPilot and Structural Remediation when these features are enabled at your institution. These new sections will help administrators track adoption and measure the impact of these remediation tools, while providing clearer visibility into how automated accessibility improvements support your compliance goals.

   

8. Enable Manual Login Credentials for LTI and SSO Users

   Users who originally joined through LTI or SSO can now add manual YuJa Panorama credentials to their existing accounts when administrators allow it. Previously, manual credentials were limited to new account creation. With this enhancement, users gain greater flexibility to sign in directly through the Panorama portal outside the LMS or SSO flow, while administrators retain full control through the option to enable or disable manual credential setup.

   

9. New PDF Accessibility Checks Detect Table and List Structure Issues

   YuJa Panorama will now identify additional accessibility issues in PDF documents, including missing table summaries, list items outside proper list structures, and missing list item structure. These checks will help ensure PDF content meets accessibility standards for data tables and lists, making documents more navigable for screen reader users.

   

10. Link Text Accessibility Checks Will Be Expanded to PDF Files

    YuJa Panorama will now detect link text issues in PDF documents, including empty links and non-descriptive hyperlink text, such as “click here” or “read more.” These checks help ensure all links provide meaningful context for screen reader users, extending accessibility coverage that was previously available only for other document types.

    

11. Refreshed Email Design Provides a Modernized Experience

    All emails from Panorama, including registration, monthly usage reports, trial notifications, and course remediation updates, will now feature a modernized design that’s easier to read and navigate.

    

12. NPS Survey Timing Improved

    NPS surveys now appear after a user’s third login and one month of activity, ensuring feedback is based on meaningful platform experience rather than first impressions.

    

We’re rolling out updates to YuJa Panorama’s Structural Remediation capabilities over the next few weeks. This release will expand the Microsoft Word add-in to Mac and Office Online with full remediation and visual issue highlighting, introduce comprehensive usage reporting that tracks PDF tagging activity and calculates time saved, and add dedicated Structural Remediation and AutoPilot metrics to monthly usage reports.

1. Word Add-in Expands to Mac and Office Online with Full Remediation

   The Structural Remediation Microsoft Word add-in now offers complete remediation capabilities across all platforms:

   • Mac and Office Online support: Use the add-in on Mac devices and Microsoft Office Online, not just Windows.

     

   • Visual issue highlighting: Accessibility issues are now highlighted directly in your Word document as they’re detected.

     

   • In-document remediation: Fix issues without leaving Microsoft Word. YuJa Panorama remediates the document and replaces it with the improved version automatically.

     

2. Structural Remediation Metrics Added to Monthly Reports

   Monthly usage reports will now include dedicated metrics for AutoPilot and Structural Remediation when these features are enabled at your institution. These new sections will help administrators track adoption and measure the impact of these remediation tools, while providing clearer visibility into how automated accessibility improvements support your compliance goals.

   

3. New Structural Remediation Reports Track Usage and Efficiency

   A new Structural Remediation section in the reporting sidebar will show detailed metrics on PDF tagging activity, including AI-powered document retags, manual tag changes, added elements, and zone retags. The report also calculates estimated hours saved based on your team’s remediation work, helping you demonstrate the efficiency gains from using Structural Remediation Max.

   

Over the next few weeks, the YuJa Verity Test Proctoring Platform will receive significant enhancements to improve the security and integrity of proctored assessments. Key highlights include the ability to activate decoy websites to monitor and flag potential cheating attempts, detect the use of browser sidebars to prevent the use of in-browser AI assistants, block unwanted third-party browser extensions for added assessment integrity, and so much more.

1. A Refreshed Readiness Check UI for a Smoother, More Continuous Setup Process

   Those using the Verity browser extension will notice that we’ve redesigned the Readiness Check UI to provide test-takers with a smoother setup process, eliminating interruptive modals and consolidating proctoring setup steps into one unified flow. This streamlined workflow makes it easier than ever to ensure that a test-taker’s device, environment, and permissions are properly configured before their assessment begins, providing a continuous guided setup that is more scalable for future enhancements.

   

2. Activate Decoy Websites to Monitor and Flag Potential Cheating Attempts

   We’ll now create decoy websites seeded with fake assessment answers that are detectable through leading search engines. If test-takers access one of our decoy sites when searching for answers online, we’ll flag the potential cheating attempt as suspicious behavior. This works in conjunction with our other proctoring tools to help deter or eliminate academic dishonesty and ensure assessment integrity.

   

3. Ability to Flag the Use of In-Browser AI Tools During Proctored Exams

   To reduce the number of cheating attempts and ensure stronger academic integrity, we’re introducing a new feature that detects the use of browser sidebars, allowing institutions to deter test-takers from accessing generated answers and summaries from in-browser AI assistants, including ChatGPT, Copilot, Gemini, and more. Any detected use of browser sidebars will be flagged as a violation.

   

4. AI Monitoring to Ensure Active and Reliable Proctoring on Older Devices

   We’ve expanded our proctoring capabilities to provide consistent, accurate proctoring for every test-taker, regardless of their hardware limitations. When older devices struggle to support on-device monitoring, processing now automatically shifts to our secure Proctoring Cloud, maintaining the same level of assessment integrity you’re used to without unnecessary performance issues or interruptions. This establishes a safeguard to the proctored experience and allows test-takers to focus on their assessments.

5. Prevent Mobile Devices From Auto-Locking During Live Assessments

   We’ve enhanced the mobile assessment experience by eliminating false flags caused by device inactivity, providing a more consistent experience for both proctors and test-takers. This further improves the accuracy of mobile proctoring and ensures that devices remain securely within the proctored environment for the duration of the assessment.

6. New System Resources Check to Detect and Prevent High CPU/Memory Usage for Improved Performance

   To give instructors greater visibility of potential device performance issues, we’ll now check to ensure that a test-taker has the recommended system resources to ensure an optimal proctoring experience. In the event of a failed System Resources check, test-takers will be provided guidance on how to improve device performance before the assessment.

   

7. Full Configuration Visibility With Platform Badges for Clearer Proctoring Setup

   We’ve added platform badges to the Proctoring Setup page when the Mobile Lockdown App is enabled alongside the Browser Extension or Desktop Lockdown Module. Previously, the UI only displayed configurations that applied to both platforms, which limited visibility into the full range of available restrictions. Now, all proctoring configurations are visible, and the new badges clearly indicate which settings apply only to specific platforms. This added transparency helps instructors understand how each configuration behaves across devices and make intentional choices that align with their assessment goals.

   

8. Block Third-Party Browser Extensions for Added Assessment Integrity

   To help maintain exam integrity, instructors now have the ability to block third-party browser extensions during the proctoring setup process, and any blocked extensions enabled by a test-taker will be flagged. Alternatively, certain extensions can be added to the Allow list, giving instructors even greater control over proctored assessments. As with other proctoring settings, test-takers can be exempted from these restrictions. Any extensions critical to accessibility can therefore be clearly permitted to reduce test-taker anxiety and maintain a fair assessment environment.

   

9. Event Banners to Provide Visibility Into Upcoming Webinars and Product Announcements

   Switching gears, administrators can now view event banners directly within Verity to provide institutions with important announcements and new opportunities to register for upcoming webinars. With insights from experienced product experts, discover new features or shortcuts to improve efficiency and stay informed on the industry’s latest trends. And don’t worry: event banners can be dismissed for current sessions to avoid repeated interruptions.

   

10. Manually Adjust Flagged Events to Reduce the Number of Violations

    We’ve enhanced the proctoring interface to allow instructors to fine-tune flagged events to reduce the number of assessment violations. This can help minimize false positives, such as those triggered by unavoidable behavior, to prevent test-takers from potentially being misled and make reports more accurate. Any manually adjusted flagged events are still added to audit logs to ensure transparency, provide accountability, and maintain trust in the proctoring process.

    

11. Scan Assessments to See if Questions Have Leaked Online

    Instructors can now scan assessment questions to quickly determine whether they have been posted online or shared on third-party sites. This helps ensure that test-takers don’t gain an unfair advantage by accessing leaked materials, protecting the integrity of proctored assessments. Our new tool acts as a proactive security check that allows instructors to change or modify compromised questions before an assessment is ever administered. Taking this a step further, we’ll even assist you with submitting a request for a DMCA takedown to remove access to the leaked content.

    

12. Release Notes Will Now Be Available in the Sidebar for Key Announcements

    Admins will be now able to access the latest platform updates and feature announcements directly through a dedicated Release Notes tab in the sidebar, eliminating the need to navigate to external resources to stay informed about new product capabilities and improvements.